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KODAK Info Activate Solution Enables Easy Document Scanning, Integrates with Microsoft SharePoint 2010, and Helps Businesses Automate Workflow Processes


September 20, 2012 — KODAK Info Activate Solution, a new distributed enterprise capture system, features a radically simple user interface that allows knowledge workers to simultaneously digitise paper documents and initiate a business process with a single click. The new solution provides businesses with the ability to manage paper documents with the speed and power of digital content, which helps to increase the efficiency of workflows, simplify metadata entry, and reduce processing costs.

Info Activate Solution is less complicated than traditional capture and enterprise content management (ECM) systems. As an application, built using Microsoft SharePoint 2010 as the development platform, Info Activate Solution allows businesses to leverage their existing investment in SharePoint. With Info Activate Solution, businesses can take full advantage of SharePoint technologies including thin-client operation, content libraries, business connectivity services, dashboards and third-party add-on technologies and modules.

“KODAK Info Activate Solution helps businesses eliminate the black hole of costs, time and resources associated with entering information from paper documents into SharePoint,” said Michael Frawley, CEO, Edge Digital Group. “What used to require customer investment throughout the year in specialised training for different technologies and tasks is now provided from a single solution that most users can learn within minutes.”

Edge Digital Group provides government and enterprise customers with solutions that help them use SharePoint and other electronic portals to improve processes related to document capture, information management and business workflows. The company has been an early adopter customer of Info Activate and is using the solution to enable more people across the organisation to enter information into SharePoint. This helps to improve collaboration among Edge Digital team members and communication with customers using real-time information. The advanced capabilities of Info Activate Solution add efficiency and help Edge Digital ensure that the entered information goes to the right place at the right time on SharePoint, making it possible for a more streamlined user experience.

“Info Activate Solution helped us significantly eliminate training related to technical specifications such as image quality, file size, format type and location settings. It provides users with a level of comfort that was not previously achievable,” said Frawley. “For example, we sat down with an employee who had never been trained to scan and index paper documents for SharePoint. Info Activate Solution enabled the individual to complete training with a few simple clicks. We no longer need to train for days before working on large-scale, time-critical projects. We can get our teams up and scanning in minutes.”

Kodak will showcase Info Activate Solution at Kodak Global Directions, an educational conference, which will present technologies and best practices related to document management, collaboration, governance and business process automation. Product demonstrations will show how Info Activate Solution can help businesses shorten cycle times, improve information sharing, automate paper-based processes, manage distributed input and streamline workflows. Kodak will host the three-day event Sept. 24-26 at the JW Marriott Resort in Las Vegas.

“Info Activate Solution represents a significant milestone in Kodak’s expanding software portfolio,” said Tony Barbeau, Kodak’s General Manager for Document Imaging. “Its scalable framework will enable IT administrators and software developers to more easily design, deploy, and maintain an enterprise-wide capture system to support workforce collaboration.”

Easy and Complete Workflows
Businesses can use Info Activate Solution to create customized workflows that make a business process simpler, faster and more efficient. Workflows can be tailored to any business task that involves paper documents such as case management, claims processing, invoice processing, account registration, payment processes, contracts and approval workflows. Businesses can use Info Activate Solution to simplify and enhance these processes by turning information on paper into digital content, which is easier to use with their existing software.

Simple Document Capture
Each business workflow is represented within the user interface by a one-button job shortcut or “tile.” Businesses and their IT administrators configure each tile to capture paper documents into a specific transaction or workflow process. Tiles are accessed from a thin-client capture portal on users’ web browsers. The portal can be configured so that users only see jobs that are relevant to them, a feature which helps businesses prevent errors caused by misfiling.

Businesses can use any TWAIN-compliant device to capture images from their paper documents. Scanned images receive high-performance image processing from essential editing capabilities and built-in Kodak Perfect Page Technology. Users can also index documents by entering metadata into input fields during capture.

Total Information Management
Info Activate Solution provides IT administrators with the ability to control both document capture and workflow processes, which keeps information organised, searchable, relevant and easy to find. IT administrators can use existing skills from their experience with SharePoint to assign document libraries, build lists and modify workflow properties to specific departments’ jobs and other programmed tasks.

Info Activate Solution functions inside SharePoint 2010 for tight integration, however, it also provides file output for use with other major ECM platforms. It can also output digital documents into common file formats including several types of PDFs, rich text or TIFF, and supports a wide variety of naming schemes.

Complete Support with Professional Services
Kodak and its partners offer Professional Services that provide business owners and IT administrators with the initial training and ongoing technical and business support commensurate with the Info Activate Solution.

Startup Assistance provides installation support, system integration, job setup/configuration, and training services to help organisations accelerate the first step into information management productivity.

Software Assurance extends the collaborative experience with periodic software updates and version upgrades as well as access to expertise that maximizes the software investment. Kodak also offers workflow analysis and other Professional Services that align the solutions to the ever-changing needs of the business.

“Customers with Info Activate Solution can rely on our service professionals and partners to align their businesses to the demands of a digitally-driven workforce,” said Barbeau. “Together, Info Activate Solution and Kodak’s service and support teams make it easier than ever for a business to implement a document management solution across their organisation.”

Kodak is a global advisor and provider of integrated services to help companies transform and optimize their businesses. Through a network of service professionals in more than 120 countries, Kodak provides technical, professional, consulting and managed services to enable customers to focus on growing their businesses, maximizing productivity, and more effectively managing risks. All KODAK Products and Software are backed by KODAK Service and Support.

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About Kodak
As the world’s foremost imaging innovator, Kodak helps consumers, businesses, and creative professionals unleash the power of images, information, and printing to enrich their lives.
Kodak enables customers to capture and use valuable information from electronic and paper documents. Our document imaging solutions include award-winning scanners and capture software, an expanding range of professional services and industry-leading service and support. From small offices to global operations, Kodak has the right solution to feed your business the information it needs.

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Tom Herbst PR Limited (Kodak) 
Tom Herbst
Tel: +44 (0)207 274 9937
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